Setting boundaries when you work in education
before you can get through them, to-do list growing before your eyes? Sometimes it feels that there are not enough hours in the school day to even achieve the most important tasks.
Schools are busy places and as an EA working in Education, I understand the many interruptions throughout the day and how quickly they can derail our focused priorities and tasks we set ourselves at 9.00 am.
So if you’re feeling this way, it is time for some boundaries. And if this uncomfortable, you aren’t alone. Most people in our field are givers, so it might not feel natural at first. (I am the first to admit I don't do this well and am not the strongest person when it comes to the art of boundary-laying. I am very much giving of my time to all staff and like to help everybody!) But this only works if the workload is manageable. If the priorities you set for yourself on a daily basis are not being achieved, then perhaps it is time you start setting some work boundaries.
Gentle work boundaries are a set of reasonable ‘rules’ that we need our co-workers to follow in order for us to feel respected and happy. So here is how to do it in a warm way that still feels respectful.
Here are some examples of what these boundaries look like in action:
Learn to say no: It's OK to say no when you are already overwhelmed with work. If you are asked to take on additional tasks, politely decline or negotiate a more reasonable timeline. You might have to inform a colleague that while you would love to help them out, you just don’t have time right now. Offer to do it later if you can or suggest another person if appropriate.
Communicate your boundaries: Make your colleagues and superiors aware of your workload and the boundaries you need to set in order to complete your tasks. Let them know when you are available and when you are not, and communicate any changes in your schedule as soon as possible. An example of this is being strict with your ‘focus times’. Explain to your work colleagues that for the next 1 or 2 hours you will be using your focus time and unless the communication is urgent, could they please respect this important time for you. Then pop your headphones on!
Prioritize tasks: Identify the most important tasks that require your immediate attention and focus on completing them first. This will help you manage your workload and prevent you from getting overwhelmed. It might be as simple as not replying to emails the instant they come in. Perhaps commit to checking your emails three times a day and set times aside to do this i.e. 9.00am, 12.00pm and 3.00pm - whatever works for you
Be realistic about your capacity: Don't take on more work than you can handle, and be honest with yourself and others about your capacity. This will help you avoid burnout and ensure that you are able to do your best work.
Take breaks: This may feel counter-intuitive when you are so busy, but make sure to take regular breaks throughout the day to recharge and prevent burnout. This can help you maintain your focus and energy, even when you are feeling overwhelmed
Prioritize self-care: Make time for self-care activities that help you recharge and maintain a healthy work-life balance. This could include exercise, meditation, spending time with loved ones, or pursuing hobbies outside of work. Remember that taking care of yourself is essential for your overall well-being and productivity at work.
Yes it will take a little courage, but whatever that work boundary is for you and whenever the occasion demands it, it’s okay to communicate a warm-sounding but definitive ‘no’. You can do it!
If you’re feeling a bit isolated in your role, and would like to benefit from the support, advice and learnings of a group of likeminded Education Administrative Professionals working for Executive Senior Leadership Teams in schools - consider joining our community - a national network dedicated solely to supporting Education EAs!
